Work From Home -
Working in any office setting is bound to create paperwork. Working in a home office may begin to overcrowd your workspace with various papers. You may soon find out that you are running out of places to file away your needed paperwork. In order to make your office more organized, consider creating a paperless workspace. In all honesty, you may find that you do not need nearly as many of these papers as you think.
The first thing that you will need to do is go through all of your paperwork and determine what you can get rid of. Think about each document and decide if you will ever need that specific paper again. Of course, any papers that you are required to keep should be filed away safely. Tax papers, leasing agreements, receipts and other documents will need to be kept. When creating a paperless office, you need to try to get rid of papers that may simply be taking up space. Think about what specific papers you may want to access in the future. It may be that you only need the information on these papers but not necessarily the original documents. These are the papers that you can get rid of. You simply need to scan them first and save them on a disc. Items in this category may include letters that you have sent out to customers, price lists, business card templates and other documents that you may need to access in the future but do not necessarily have to keep.
Now you will need to determine what is necessarily with regards to equipment. Of course you will need a computer and a scanner. You may also want to pick up filing boxes for the papers that you need to keep. You can find these at office supply stores for a fairly low fee. Label all of your boxes so that you know where to look when you need specific documents. You can either label them by paper type or by business year, whichever you prefer.
You are also going to need a scanner and a CD-Writer. Neither of these items is terribly expensive and can be picked up at your local wholesale or office supply store. Take all of the documents that you want to scan and work your way through each file. Scan the items remembering to back them up and save them on a CD. Mark CD cases with the appropriate identifying information so that you know where to look when you need to access these documents, much like you do with your file boxes. Be sure that you have a space for storing your CDs. While this will take up a bit of space, you will find that it takes up much less than having multiple file boxes filled with documents that you really do not need to keep.
Once you have scanned and saved all of your files, shred all documents that have been scanned. You can pick up a paper shredder for under $20 at most office supply stores. Shred documents to ensure that any private information does not fall into the wrong hands. You can then use your shredded papers on compost heaps or take them to your nearest recycling center. You now have a paperless office which should save you space and help you to keep your desk and file cabinets much more organized.